Numbers and planning · 2026 wedding season
From invitations sent to people who turn up
Four numbers, and most families only ever know the first one.
What it actually is
Invitations sent → replies received → accepts → actual attendance. Each step loses people, and the last one loses 15–30% of accepts. Planning against invitations sent overstates the wedding by a wide margin.
We have not published a price here because we could not ground one honestly. Ask three vendors — an invented number would be worse than none.
When it works
- Before the catering guarantee is signed
- When deciding venue capacity
- Comparing two functions — attendance differs sharply between them
The part nobody else prints
How this goes wrong
Treating an accept as a commitment. At an Indian wedding an accept is an intention, and the drop-off is largest for the functions that are not the main day.
Goes well with
- How many plates you are actually paying for The number is not the guest count, and the gap is where the money goes.
- How many people it takes to chase 300 guests The arithmetic behind the guest desk your planner is quoting for. ₹800–1,200 per caller per day
- How many rooms you actually need Not the guest count divided by two.
Every idea here is easier than telling three hundred people about it.
You can book all of this and still spend the month chasing headcounts. That part is what we do — the invitations, the replies, the rooms, the arrivals, on WhatsApp, with a person making the first call and a person checking every count.
Launching for the 2026 wedding season. No wedding has run for a paying customer yet.