Numbers and planning · 2026 wedding season
How many rooms you actually need
Not the guest count divided by two.
What it actually is
Outstation guests are roughly 30–50% of an Indian guest list; they arrive across three days, not one; occupancy runs about 2.2 per room once you account for single elderly relatives and families with children. Block against the peak night, not the average.
We have not published a price here because we could not ground one honestly. Ask three vendors — an invented number would be worse than none.
When it works
- You have RSVP data with travel intent rather than a guess
- Negotiating a block, where the peak night is the number that matters
- Reviewing a planner’s estimate for sanity
The part nobody else prints
How this goes wrong
Blocking against the average night rather than the peak. The shortfall lands on the busiest evening, and by then the hotel has sold the rest.
Goes well with
- A rooming list that survives contact with the guests The document that is wrong within a day of being made, and how to stop that.
- How many people it takes to chase 300 guests The arithmetic behind the guest desk your planner is quoting for. ₹800–1,200 per caller per day
- Airport pickups that do not go wrong Sixty guests, thirty flights, three days — and one spreadsheet that is already out of date. ₹1,200–3,000 per pickup
Every idea here is easier than telling three hundred people about it.
You can book all of this and still spend the month chasing headcounts. That part is what we do — the invitations, the replies, the rooms, the arrivals, on WhatsApp, with a person making the first call and a person checking every count.
Launching for the 2026 wedding season. No wedding has run for a paying customer yet.