Numbers and planning · 2026 wedding season
How many people it takes to chase 300 guests
The arithmetic behind the guest desk your planner is quoting for.
What it actually is
A caller reaches roughly 40–60 households a day, and a household needs 2.5–4 touches before it gives a usable answer — attending, how many, room, travel. For 300 households that is 750–1,200 contacts, which is where the ten-to-fifteen-people-for-a-week figure comes from.
Indicative cost
₹800–1,200 per caller per day
A range for a Gujarat wedding in the 2026 wedding season, not a quote. It moves with guest count, city and how far out you book. Get three.
When it works
- You are checking whether a quoted guest-desk cost is reasonable
- You are deciding whether to run it in-house
- Counts have to be final before the caterer’s cut-off
The part nobody else prints
How this goes wrong
The counts change after the calling stops. A desk that runs for one week and closes leaves you with numbers that are already a week stale on the day, which is why the 11pm headcount change is a category of problem rather than an event.
Goes well with
- How many plates you are actually paying for The number is not the guest count, and the gap is where the money goes.
- A rooming list that survives contact with the guests The document that is wrong within a day of being made, and how to stop that.
- The entry pass, from the guest’s side What it feels like to arrive when the gate already knows who you are.
Every idea here is easier than telling three hundred people about it.
You can book all of this and still spend the month chasing headcounts. That part is what we do — the invitations, the replies, the rooms, the arrivals, on WhatsApp, with a person making the first call and a person checking every count.
Launching for the 2026 wedding season. No wedding has run for a paying customer yet.